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06-23-2025 6:30-9 pm @ MayDay Space

Spokescouncil Meeting - Date: 06-23-2025

Spokescouncil Strategy Meeting 3 (aka what to do about the future of the space)

Agenda

Roles (5 min)
  1. Facilitator (Ash + Katelyn)
  2. Timer (Dora)
  3. Stack (Caroline)
  4. Note taker (paul)
  5. Whiteboarder (none)
Names/Pronouns (5 min)
Updates from Johnny about Lease + Short Q/A (10 min)
Document Template walkthrough (5 min)
Proposal section breakout groups (5 min)
Proposal writing time! (30 min)
Break (5 min)
Proposals presentations (50 min)

we go section by section together

  • Discussion
  • Questions
  • Friendly Ammendments
  • Review
  • Vote at the end
Follow up plan/action items (10 min)
  • timeline and plan to present proposal to Matt

Detailed Meeting Notes

Intro & agenda review

Updates from johnny

  • dino wants matt to stay on lease and have matt indemnify himself
  • seems ok with adding vanessa to the lease
  • said no to LLC being on the lease
  • not open to reassignment of lease yet. but maybe at some point in the future
  • "what does indemnification mean?" there will be a document that says matt will have no further involvement with the space & will not contact the landlord directly. if there's a lawsuit against us matt will be party to that lawsuit but then be able to sue us separately

breakout groups

groups are working on editing sections of this transition doc to be presented to the directorship

group red
  • transitional leadership
  • governance
  • conflict / point of unity
group green
  • statement of intent
  • timeline
  • summary / action items
group purple
  • landlords
  • finance & fiscal sponsorship

point of clarification: at the last meeting it was decided that we would continue to operate at 585 woodward as an organization independant from Woodbine.

Reviewing the document

Transitional governance

We decided this section was confusing and dropped it. wasn't clear the difference between emergency counsel and the admin/spokes groups.

Agreements w/ landlord
  • seems like Dino will never be open to an LLC taking over the lease
  • what does "responsibility" mean? it means legal liability.
Basement
  • stuff about asbestos fundung is confusing, drop it.
kitchen
  • landlord want to change the insurance policy wrt the kitchen but it's not clear why
governance model

are these structures temporary or not?

are the individual admins reviewed every 6 months or is the entire admin structure going to be reviewed in 6 months?

clarification that each admin committes are committees-- groups of people, but have a point person that rotates every 6 months.

finance & fiscal sponsorship
  • we just found out that july rent is part of the 3 month of runway for 585

Next Action Items

  • Async collaboration on proivisonal 585 transition plan doc
  • next action items from the doc:

  • Mid July?

    • Schedule of meetings with current directorship for transition

    By July 31, 2025:

    • Complete basement cleaning and fire compliance

    • Clarify financial structures and fiscal sponsor partnership

    • Draft initial charters for all Admin Committees

    • Begin onboarding process for Admin and Spokescouncil participants

    By August 2025:

    • Ratify first round of charters

    • Conduct full operational dry-run of new governance structure

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