02/06/2025: Deciding Meeting Roles
Post-Vote Overview
At the beginning of the meeting, spokes representatives can volunteer to fill a meeting role. Any other spokes representative has the power to veto someone taking a role, though that can be overturned with consensus - 2.
How meeting roles get decided
Person or group submitting
https://basement.woodbine.nyc/2AyW758BRd2zkP5kx3#Briar
Proposal History
- Submission Date: 01/04/2025
- Vote date: 2/6/25
- Vote result: pass
Friendly Ammendments
- Systematize rotating roles
- Training, shadowing, collaborating to get ppl doing roles
- Not just spokes planning people filling roles
- Will figure out next roles at the end of the meeting
Motivation
To provide the spokes council with a mechanism for deciding on meeting roles
Proposal overview slightly less tiny summary here
Spokes representatives can fill roles by volunteering for them at the start of a meeting. Suggested roles include facilitator, note-taker, stack, vibes, and time-keeper.
Details
Background info
Meeting roles can help provide structure to the meeting, ensuring that someone present is attending to important tasks such taking notes.
Groups this affects
Spokes council
Work required
- Ensure that the council is aware of the role-taking process by announcing and then demonstrating it during the first meeting
Individual or group doing labor
Whoever is representing the spokecouncilcouncil at the first meeting.
Money required
None
Proposals
I propose that at the beginning of a spokes council meeting, spokes representatives can volunteer to fill a meeting role. Any other spokes representative has the power to veto someone taking a role, though that can be overturned with consensus - 2.
comments (format: commenter name: comment)
Ash: seems good to me. If the roles are always being filled by the usual suspects, we will have to address that via training people to get them more confident (esp facilitation) and encouraging people to sign up and even collaborate on a role if it's intimidating.
briar: definitely agree, though i don't think we need to outline that in the proposal itself so much encourage that as a culture
frankie: i have a blocking concern with this proposal: i think that for a meeting of this size, we'd benefit from folks attending solely to fulfill these roles. that is, members of the Woodbine community who come to the meeting not as Spokes, but just as facilitator, timekeeper, etc. this way, folks don't have to juggle representing their Spoke with wrangling a potentially very large meeting. we can call for volunteers for the next meeting at the end of the current meeting
LP: 3/5 fist-to-five/non-blocking - I think before is good, just to be prepped. In basement, we experimented with one person being a role for a month of weekly meetings. Seemed to work ok-ish. Not sure how that works with spokes sched.
LP: If we like the idea of action-item wrangling, that could serve also as a note-taking shadower. I like the idea of a "skill development pipeline."