06-23-2025 6:30-9 pm @ MayDay Space

Spokescouncil Meeting - Date: 06-23-2025

Spokescouncil Strategy Meeting 3 (aka what to do about the future of the space)

Agenda

Roles (5 min)

1. Facilitator (Ash + Katelyn)
2. Timer (Dora)
3. Stack (Caroline)
4. Note taker (paul)
5. Whiteboarder (none)

Names/Pronouns (5 min)

Updates from Johnny about Lease + Short Q/A (10 min)

Document Template walkthrough (5 min)

Proposal section breakout groups (5 min)

Proposal writing time! (30 min)

• Commitment to Collective Stewardship of the 585 Space
• blank template

Break (5 min)

Proposals presentations (50 min)

we go section by section together

• Discussion
• Questions
• Friendly Ammendments
• Review
• Vote at the end

Follow up plan/action items (10 min)

• timeline and plan to present proposal to Matt

Detailed Meeting Notes

intro & agenda review

updates from johnny

• dino wants matt to stay on lease and have matt indemnify himself
• seems ok with adding vanessa to the lease
• said no to LLC being on the lease
• not open to reassignment of lease yet. but maybe at some point in the future
• "what does indemnification mean?" there will be a document that says matt will have no further involvement with the space & will not contact the landlord directly. if there's a lawsuit against us matt will be party to that lawsuit but then be able to sue us separately

description of breakout groups 7:25

breakout groups

groups were working on editing sections for this transition doc to be presented to the directorship

group red

• transitional leadership
• governance
• conflict / point of unity

group green

• statement of intent
• timeline
• summary / action items

group purple

• landlords
• finance & fiscal sponsorship

point of clarification: at the last meeting it was decided that we would continue to operate at 585 woodward as an organization independant from Woodbine.

reviewing the document 8:20

transitional governance

johnny- what's the realtionship between emergency counsil, admin & spokes? we are the emergency counsil right now. we should maybe just nix this section. it reads like we will keep having meetings like we today are for six months.

agreements w/ landlord

• seems like Dino will never be open to an LLC taking over the lease
• what does "responsibility" mean?

basement

kitchen

• landlord want to change the insurance policy wrt the kitchen but it's not clear why

seems like the priority is to have

pressing next action items fiscal sponsorship