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06-23-2025 6:30-9 pm @ MayDay Space

Spokescouncil Meeting - Date: 06-23-2025

Spokescouncil Strategy Meeting 3 (aka what to do about the future of the space)

Agenda

Roles (5 min)
  1. Facilitator (Ash + Katelyn)
  2. Timer (Dora)
  3. Stack (Caroline)
  4. Note taker (paul)
  5. Whiteboarder (none)
Names/Pronouns (5 min)
Updates from Johnny about Lease + Short Q/A (10 min)
Document Template walkthrough (5 min)
Proposal section breakout groups (5 min)
Proposal writing time! (30 min)
Break (5 min)
Proposals presentations (50 min)

we go section by section together

  • Discussion
  • Questions
  • Friendly Ammendments
  • Review
  • Vote at the end
Follow up plan/action items (10 min)
  • timeline and plan to present proposal to Matt

Detailed Meeting Notes

intro

Intro & agenda review

updates

Updates from johnny

  • dino wants matt to stay on lease and have matt indemnify himself
  • seems ok with adding vanessa to the lease
  • said no to LLC being on the lease
  • not open to reassignment of lease yet. but maybe at some point in the future
  • "what does indemnification mean?" there will be a document that says matt will have no further involvement with the space & will not contact the landlord directly. if there's a lawsuit against us matt will be party to that lawsuit but then be able to sue us separately

description of breakout groups 7:25

breakout groups

groups wereare working on editing sections forof this transition doc to be presented to the directorship

group red
  • transitional leadership
  • governance
  • conflict / point of unity
group green
  • statement of intent
  • timeline
  • summary / action items
group purple
  • landlords
  • finance & fiscal sponsorship

point of clarification:clarification: at the last meeting it was decided that we would continue to operate at 585 woodward as an organization independant from Woodbine.

reviewingReviewing the document 8:20

transitionalTransitional governance

johnny-We what'sdecided this section was confusing and dropped it. wasn't clear the realtionshipdifference between emergency counsil,counsel admin & spokes? we areand the emergencyadmin/spokes counsil right now. we should maybe just nix this section. it reads like we will keep having meetings like we today are for six months.groups.

agreements

Agreements w/ landlord
  • seems like Dino will never be open to an LLC taking over the lease
  • what does "responsibility" mean? it means legal liability.

basementBasement

  • stuff about asbestos fundung is confusing, drop it.

kitchen

  • landlord want to change the insurance policy wrt the kitchen but it's not clear why

governance model

seemsare likethese structures temporary or not?

are the priorityindividual admins reviewed every 6 months or is the entire admin structure going to havebe reviewed in 6 months?

pressingclarification nextthat actioneach itemsadmin committes are committees-- groups of people, but have a point person that rotates every 6 months.

finance & fiscal sponsorship

  • we just found out that july rent is part of the 3 month of runway for 585
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