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Agenda Greeting When folks arrive, they should be received by greeters who will: set up a big circle of chairs, say hi and ask what working group people are in, people can sit anywhere. Set up music, bring snacks, finish proposal board decor. light ice break...

How to reach out to/invite Spokes to the 1st meeting Person or group submitting Frankie Proposal History Submission Date: 12/8/24 Vote date: 2/26/25 Vote result: Pass Friendly Ammendments: None Follow up Notes: Revised after January meeting. Motivation For a...

Who from the spokescouncilcouncil should attend the 1st spokes meeting? And how should they participate? Paul, created 12/13/24, date approved/rejected/edited: TBD Proposal is that the meeting should be open to all to observe. People who have been involved wit...

Protocols for how new people can join the Woodbine Spokescouncil Planning Working Group Person or group submitting Ash Proposal History Submission Date: 5/6/25 Vote date: Asynchronous in-chat Vote result: Pass Motivation We need a clear way to allow new mem...

Cleaning Proposal for First Meeting Ash Proposal History Submission Date:May 11, 2025 Vote date: Vote result:Pass in chat Motivation This is an addendum to the original cleaning proposal idea. We need a cleaning proposal prompt to send out prior to the firs...

How often should the spokescouncil meet? Proposal is to meet monthly. Meeing biweekly may lead to burnout. We could send out one poll to the spokes signal group to set rotating monthly meetings for the first round to minimize the time spent on creating and fil...

Spokescouncil Goals I propose that the goals of the Woodbine Spokescouncil should be decided by the Spokescouncil (i.e. by the Working Groups of Woodbine) themselves. The Spokescouncil, as I understand it, is meant to be a mechanism that serves the needs and g...

Spokescouncil Signal Group Policy Person or group submitting Frankie Proposal History Submission Date: 12/8/24 Vote date: --- Vote result: Pass Motivation Once the Spokescouncil meets for the 1st time, things will probably come up that need to be circulated ...

Woodbine Points of Unity I propose that the Woodbine Spokescouncil itself should decide on points of unity, if or when the Spokes think it's relevant and necesssary. I don't think it's a precondition for the existence of a functional Spokescouncil. And I think...

How to Announce a Proposal hang proposal physically in the space post somewhere linkable send to all groups via groupchats

“Who is a Spoke”, Briar, 12/2/25 This is based on what I heard people saying during our last meeting. If you have amendments you’d like to make, please feel free to do so in the chat prior to the meeting. I propose that all current working groups at Woodbine...

Who is a Spoke?, Frankie, created: 12/8/24 A Spoke is: a group of >5 people AND the group has access to Woodbine’s physical space (i.e. can unlock the door) or Woodbine’s resources (e.g. website, Instagram, lease, funds) What if your group is <...

“How to make a proposal”, Violet, 12/4/25 Found some good language on how to make a proposal. Am proposing this as an answer to how to make a proposal, which can come from anyone: Present Proposal or IssueWhen possible and appropriate, proposals ought to be ...

Spokes proposal - meeting schedule - LP Motivation I find the survey -> meet -> survey loop to be cumbersome and noisy. I think regularity can be good for keeping a tempo As we don’t have a shifting role identified as convener, it vests responsibility in...

Cleaning Proposal Prompt Hi! The Spokescouncil Planning Crew would like to invite everyone to develop proposals! Cleanliness is a constant pain point in collective spaces and we are making a call for proposals from working groups to explore how we can make Wo...

Structural/operational reviews of other organizations Outline of structure and process at 4th Street Food Coop Monkeywrench (Austin) Bushwick Ayuda Mutua Organizations to maybe contact or research? https://www.nycresistor.com/ https://www.noisebrid...

Spokescouncil Meeting - Date: 06-16-2025 Spokescouncil Strategy Meeting 1 (aka what to do about the future of the space) Agenda Introductions: name, pronouns (5 min) Volunteer for roles (5 min) Facilitator (ash) timer (briar) note taker  whiteboarder...

Spokescouncil Meeting - Date: 06-18-2025 Spokescouncil Strategy Meeting 2 (aka what to do about the future of the space) Agenda  Names/Pronouns (5 min) Roles (5 min) Facilitator (Ash + Dora?) Timer  Stack Whiteboarder Review of "Options" (5 min) ...

Spokescouncil Meeting - Date: 06-23-2025 Spokescouncil Strategy Meeting 3 (aka what to do about the future of the space) Agenda Roles (5 min) Facilitator (Ash + Katelyn) Timer (Dora) Stack (Caroline) Note taker (paul) Whiteboarder (none) Names/Pro...

Spokescouncil Meeting - Date: 06-22-2025 6.22.25 Leadership & Accountability Meeting AGENDA:1. Names & cute weekend Johnny update Leadership structure : integration of spokes council with “leaders” (Point People) and how they related to one another We...